A Delhi-based BPO client came to us needing 40 laptops for a new floor, on a tight capex budget and a tighter deadline. Here is roughly how the numbers compared.
Buying 40 laptops outright
At an average of ₹40,000 per unit for a mid-spec business laptop, 40 machines meant close to ₹16 lakh in upfront capital expenditure — before accounting for a 3-year AMC, IT staff time for setup and eventual disposal or resale at a fraction of the original cost.
Renting the same fleet
At an average rental of ₹4,500/month per unit, the same 40-laptop fleet cost roughly ₹1.8 lakh/month — fully maintained, delivered pre-configured, and covered for breakdowns at no extra charge. Over a 2-year contract that works out well below the depreciated cost of ownership once you factor in maintenance, IT admin overhead and end-of-life disposal.
Where the real savings come from
- No capex approval cycle — rental is an operating expense, easier to approve and easier to scale up or down with headcount
- Zero maintenance overhead — faulty units are swapped, not queued for internal IT support
- No disposal cost — return the units at contract end instead of writing off unsellable hardware
- Predictable monthly cost — easier to forecast than lumpy capex plus ad-hoc repair spend
What a bulk order actually involves
For 10 to 3,000+ units, we handle custom configuration, asset tagging, on-site delivery and setup, GST invoicing, and a dedicated point of contact for the length of the contract — the same process whether it is one floor or a full office rollout.
Planning a bulk rollout? Request a corporate quote and we will put together a cost comparison for your headcount.